The Facility Specialist oversees the planning, purchasing, development, maintenance, and functional operations of Medical Eye Center equipment, grounds, and buildings. The Facility Specialist also assists in compliance areas for state and federal healthcare-specific codes and standards (EPA, CDC, OSHA, etc).
Job Duties:
- Facility & Grounds (both Medford and GP)
- Large mechanical features: generator, elevator, HVAC, solar panels, humidifiers
- HVAC: Mitigate problems utilizing ‘iVue’ web-based controls. Adjust dampers, economizers and temp limits as needed. Insulate gas regulators for winter. Coordinate outside service as needed
- Humidifiers: check operation as needed. Adjust economizer as needed on humid days (aiming for lower humidity)
- See more info under the Safety section, “Inspections”
- Plumbing: minor repairs, leaks, toilet issues. Coordinate outside service as needed.
- Paint, lighting, carpet, windows, furniture: make small repairs, assemble or reconfigure, clean, replace when necessary. Coordinate outside services as needed
- Parking lot: ensure cleanliness and safety, maintain signage, de-ice and shovel as needed
- Vehicles: manage service regimen, clean batteries, change seasonal tires, complete safety inspections, renew registrations
- Rodent & pest control: check and bait traps, dispose of carcasses. Coordinate outside services as needed
- Install signage, plaques, photos, artwork, cabinetry
- Gas tanks: keep storage area tidy and organized. Process small O2 tanks as needed. Coordinate copper line service/repair as needed.
- Ice machine, water filters: clean, disinfect, replace filters
- Storage units: catalog and organize items in each unit, move items to/from, limit inventory housed
- Check plants in containers at building entry and contact Landscapers if attention needed
- Electric doors: ensure optimal functioning, clean tracks, reset, change security codes
- Standard doors: install, move, repair, coordinate outside service as needed
- Elevator – Save service records on the network, report problems to OTIS, replace bulbs as needed.
- Arrange electrical and solar panel repairs and maintenance as needed
- Large mechanical features: generator, elevator, HVAC, solar panels, humidifiers
- Equipment – In conjunction with IT/Quality Manager
- Preventative maintenance annually for lasers, biometry, OCTs, Coolsculpting, LSEC microscopes, Sterilizers
- Research, negotiate, procure new equipment
- Perform minor repairs
- Exam lane repairs: projector wall mounts, bulb replacements, acuity calibration, slit lamp microscope repairs. Coordinate outside service or replacement as needed
- Coordinate sending equipment or instruments for repair
- Test, verify, calibrate (if possible) tonopens and pachymeters when suspect, send in for repair as needed
- Coordinate annual testing for patient monitor and Bovie in oculoplastic department
Qualifications:
Must be able to interact with a variety of individuals at various levels under stressful circumstances while exercising sound judgment, tact, and diplomacy; work productively independently and in a team setting; communicate with clarity, verbally and in writing to groups and individuals.
Education and/or Experience:
Required:
- Associate’s or Bachelor’s degree in relevant field
- Background in construction, engineering, or mechanical/equipment maintenance fields
- Minimum 3 years experience working in a healthcare facility setting
- Excellent interpersonal communication and problem-solving skills
- Experience reading and interpreting contracts as well as leading contract negotiations
- Skills to intervene and promote reconciliation, compromise, and positive outcomes in difficult interactions
- Valid Oregon driver’s license, reliable transportation, safe driving record, and insurance coverage required
- Experience working with and around diverse populations
- Experience in healthcare preferred
Knowledge, Skills, and Abilities:
- Excellent communication skills; handles challenging situations with diplomacy without compromising clarity
- Accuracy and attention to detail
- Is neat, well-groomed, and follows dress code
- Demonstrates ability to evaluate suggestions and criticism objectively and non-defensively, and undertakes measures to change behavior or seek guidance
- Demonstrates flexibility and supports changes that improve quality of care, service, and operations
- Demonstrates flexibility in work assignments and hours – minimizing interruptions to patient care operations
- Attends required meetings as scheduled
- Takes initiative to assist other staff in the completion of their assignments as needed
- Maintain a positive and cooperative outlook toward his/her position, the office, and fellow employees
- Maintains consistent attendance and reports to work on-time
- Exhibits and maintains icare standards
- Ability to work with confidential information and handle protected health information in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
Office Equipment Requirements:
- Advanced knowledge of Microsoft office suite.
- Basic knowledge of database accounting systems; ability to download information from one system to another
- Telephone, able to hear and communicate
- Fax / Copier / Scanner
Language Skills:
Must have the ability to communicate with clarity, verbally and in writing; read, analyze, and interpret complex documents, regulations, policies, and procedure manuals; and create professional business documents.
Mathematical Skills:
Must have the ability to add; subtract; multiply; use percentages, fractions, decimals; interpret numeric graphs; and apply basic algebra, geometry, and statistics.
Reasoning Ability:
Must have the ability to:
- Understand confidential document security from a legal perspective.
- Effectively deal with a variety of abstract and concrete variables.
Physical Demands:
The physical demands described here are representative of those that must be met by a Facilities Specialist to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable those with disabilities to perform the essential functions.
While performing the duties, the Facilities Manager is required to:
- Walk 5%
- Sitting 75%
- Standing 15%
- Computer usage 90%
- Excellent visual acuity for close work
- Excellent hearing ability to interact with patients and staff with background noise
- Ability to sit or stand for prolonged periods of time while working on a computer
- Must be able to lift up to 50 pounds, regularly during each shift
- Must be able to climb, balance, stoop, kneel, crouch, reach, twist, grasp, handle, lift, carry, push, pull, see, talk, hear, sit, walk, and stand. Any of these functions could be required in durations of 30 minutes up to a full working shift. Repetitious movements could include all of the above.
Work Environment:
The work environment characteristics described here are representative of those a Facilities Specialist encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable those with disabilities to perform the essential functions.
- The noise level in the work environment is usually quiet.
- Located in a comfortable indoor area.
Hazards:
A hazard is a potential for harm. The Facilities Specialist will follow safety guidelines such as hand washing, assigned employee OSHA category, and department’s job hazard safety programs. Health care setting hazards for this position include the following:
- Ergonomic hazards from lifting and repetitive tasks, bloodborne pathogens, potentially infectious materials, and biological hazards.
- OSHA Category 3: no occupational exposure in routine job that involves exposure to blood, body fluids, tissues, or other potentially infectious materials.
Other:
- Must have accessible phone service, working computer and/or laptop, and maintain reliable transportation.
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